Recruitment, Outreach and Workshops

We’ve set up a form to support you in planning and executing a fantastic event. This form is designed to gather all the necessary details while ensuring we address your event's specific needs.

When you're ready to submit the form you will need to supply information in these categories:

Requester Information
Event Details
Equipment Needs
Facility Information
Budgetary Needs
Marketing Support
Recruitment Support

What does this support look like?

Support is available to all College of the Arts units looking to create and promote a recruitment or outreach event. Examples of this support can include:

Online event registration form - Slate registration is provided through the Admissions and Enrollment Management office.
Website updates - inclusion on Admissions list of events and College of the Arts and/or School web pages
Emails (campaigns/ad-hoc/reminders)
Designs, flyers, forms, signage, graphics, PowerPoints/slideshows
Social media promotion
Release forms for your event
Reserve IT support for technology needs
Cashnet for accepting payments
Facility tours

Workflow

Fill out the event management form, linked below. Please include all necessary details and the budget worksheet (found below). Completed forms will be sent to the school director for approval.
Once the event has been approved by the school director, the event submission will be forwarded to the College of the Arts Recruitment team.
Someone from the College of the Arts Recruitment team will contact you to confirm details. If this is a new event, the College of the Arts business team will set up a budget detail meeting.
The Recruitment and Retention team will coordinate with University Admissions and the College of the Arts Marketing and Communications team on deliverables.

Please fill out the form at least 10 weeks prior to the event to ensure adequate time to liaise with Admissions, Marketing and Communications, Business Operations and all other necessary parties to create a successful event!

Resources

The following information is provided for your use.

University Policy 3342-5-19: On-Campus Activities Involving Minors

University policy 3342-5-19 was enacted in March 2014 to protect minors who participate in university-sponsored programs that occur on a �� campus or an off-site location.

The new policy requires background checks and training for all university personnel working with minors, including volunteers; minimum ratios of authorized adults to minors and reporting of suspected abuse.

Who the Policy Applies To

Minors - anyone under the age of 18 participating in a university-sponsored program on a �� campus who is not enrolled or accepted as a �� student.
University Personnel/Volunteers - �� faculty, staff, student employees and volunteers who supervise, chaperone or otherwise oversee minors at a university-sponsored program or affiliated activities.
Program Administrator - The university individual or contractor-approved individual responsible for implementing the program.

Programs and Activities

Any university-sponsored day camp, overnight camp, or recruiting camp, as well as residential facilities providing housing for such camps.
Any other university-sponsored program or activity involving minors that occurs on a �� campus or an off-site location.
Exclusions include: programs otherwise open to the public-at-large such as campus tours, athletic or community events; and the �� Child Development Center, which is subject to a separate set of federal and state standards.

Policy Violations

Any violations of this policy will be handled through the Student Conduct Code for university students; faculty, staff, and student employees are subject to disciplinary action up to and including termination. Volunteers will be subject to loss of their volunteer status.

Questions should be directed to the Office of Compliance and Risk Management at 330-672-1944.

Resources

Background Check

A background check for faculty is required if:

The program provides instruction that is considered to be a clinic or camp (day camp or overnight camp) (e.g., clinics such as Saxophone day, Dance Masterclasses/Intensives, Blossom, etc.)
The program has an associated cost for attendees (payment for services)
The program has a specific audience and is brought to campus for a specific objective (i.e.: a high school art class is brought to campus for an art make & take workshop)

A background check for faculty is NOT required if:

The program is advertised to a larger audience and registration is not explicitly limited (ie: a Discover Day Event or Open House advertised through and registered for via Slate, as all other Admissions events are, and any variety of prospective students can register for it)

Background checks must be FBI/BCI compliant, and the cost will be covered by the faculty member’s school.

Background checks are valid for 4 years. Annual online training for Child Abuse Prevention is also required yearly. Documentation will be kept on file in the Dean’s office.

Background check coding:

FBI: Public School or Chartered Nonpublic School Employee

BCI: Teachers Only 3319 39B3

By creatively strategizing and implementing several key tactics we can effectively communicate with our prospective and admitted student populations. Through the use of email, graphic design, messaging, social media and more, we actively follow ��’s branding guidelines and best practices to ensure your project or request not only reflects ��’s mission, but captivates the audience you are trying to reach.

��